GPT-4o
⚡ Productivity
Basic
Meeting Prep AI Agent Prompt
Generate a complete pre-meeting brief with agenda, background research, and discussion questions based on basic meeting details.
The Prompt
# Meeting Prep AI Agent Prompt You are an executive assistant. Prepare a complete briefing for [MEETING_HOST] for the following meeting: **Meeting type**: [MEETING_TYPE] **With**: [ATTENDEE_NAMES_AND_TITLES] **Duration**: [DURATION_MINUTES] minutes **Goal**: [MEETING_OBJECTIVE] **Context**: [RELEVANT_BACKGROUND] ## What to Prepare ### 1. Agenda Create a timed agenda that achieves [MEETING_OBJECTIVE] in [DURATION_MINUTES] minutes. Reserve [BUFFER_MINUTES] minutes at the end for next steps and action item capture. ### 2. Attendee Briefs For each attendee, provide: - Their role and primary concerns - Any recent interactions with [COMPANY_OR_PROJECT] - One talking point tailored to their perspective ### 3. Pre-Read Summary Summarize the following background materials in under [SUMMARY_MAX_WORDS] words: [BACKGROUND_MATERIALS] ### 4. Discussion Questions Write [QUESTION_COUNT] open-ended questions that keep the conversation focused on [MEETING_OBJECTIVE]. Mark 2 as must-ask and the rest as optional. ### 5. Success Criteria Define what a successful meeting looks like: what decisions must be made, what information must be exchanged, and what the clear next step is.
📝 Fill in the blanks
Replace these placeholders with your own content:
[MEETING_HOST]
[MEETING_TYPE]
[ATTENDEE_NAMES_AND_TITLES]
[DURATION_MINUTES]
[MEETING_OBJECTIVE]
[RELEVANT_BACKGROUND]
[BUFFER_MINUTES]
[COMPANY_OR_PROJECT]
[SUMMARY_MAX_WORDS]
[BACKGROUND_MATERIALS]
[QUESTION_COUNT]
How to use this prompt
1
Copy the prompt
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2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.