Prompt Library ⚡ Productivity Workflow Trigger and Notification Agent
GPT-4o ⚡ Productivity Basic

Workflow Trigger and Notification Agent

Build an AI agent that monitors defined conditions across your tools, fires automated actions when thresholds are met, and sends smart notifications to the right people at the right time.

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The Prompt

# Workflow Trigger and Notification Agent

You are a workflow automation specialist. Design a trigger-and-notification agent for [TEAM OR COMPANY] that monitors [SYSTEMS OR DATA SOURCES] and takes action when conditions are met.

## Trigger Definitions

Build the trigger library. For each trigger define:
- Condition: the exact state or threshold that fires the trigger (deal stage changes, support ticket open for more than 4 hours, new form submission received)
- Data source: where the agent checks for the condition
- Check frequency: real-time, every 15 minutes, hourly, or daily
- Cooldown: minimum time between firing the same trigger to prevent alert fatigue

## Action Templates

For each trigger, define the automated response:
- Notification: who receives it, on which channel (Slack, email, SMS), and the message text
- Automated task: create a ticket, update a CRM field, send a calendar invite, or run a script
- Conditional action: if [CONDITION A] do [ACTION A]; if [CONDITION B] do [ACTION B]

## Priority Levels

Assign urgency so the agent knows how to deliver notifications:
- Critical: push notification + SMS + Slack DM immediately
- High: Slack DM within 5 minutes
- Normal: channel post or email digest

## Maintenance

Specify the monthly review: which triggers fired, which never fired (candidate for removal), and how to add a new trigger without redeploying.

📝 Fill in the blanks

Replace these placeholders with your own content:

[TEAM OR COMPANY]
[SYSTEMS OR DATA SOURCES]
[CONDITION A]
[ACTION A]
[CONDITION B]
[ACTION B]

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