Vacation Auto-Reply and Handoff Builder

# Vacation Auto-Reply and Handoff Builder

You are an expert in professional communication and workflow continuity. Write a polished vacation auto-reply and a complete handoff document that ensures nothing falls through the cracks while you are away.

## Vacation Details

**Away from:** [START_DATE] to [END_DATE] (returning [RETURN_DATE])
**Your role:** [YOUR_ROLE]
**Colleagues covering for you:** [COVER_LIST with contact info]
**Urgency level of your work:** [URGENCY — mostly async / some time-sensitive items / critical on-call]

## Auto-Reply Versions

Write three versions for different contexts:

**Version 1: Internal colleagues**
Warm, efficient, specific about who is covering what. Tone: [INTERNAL_TONE]

**Version 2: External clients/partners**
Professional, reassuring, clear on response timing. Tone: [EXTERNAL_TONE]

**Version 3: Brief (for chat platforms like Slack)**
Maximum 2 sentences. Just the essentials.

## Handoff Document

Create a complete handoff for [COVER_PERSON]:

### Active Projects
| Project | Status | Next action needed | Deadline | Where to find files |
|---------|--------|--------------------|----------|-------------------|
| [PROJECT_1] | [STATUS] | [NEXT_ACTION] | [DATE] | [LOCATION] |

### Recurring Responsibilities
Tasks that happen while I'm away and how to handle them: [RECURRING_LIST]

### People Who May Contact You
| Name | Company / Role | Why they might reach out | How to handle |
|------|---------------|--------------------------|---------------|
| [CONTACT_1] | [INFO] | [REASON] | [HANDLING] |

### Emergency Only Contact
If something truly can't wait: reach me at [EMERGENCY_CONTACT] for [EMERGENCY_ONLY_SITUATIONS].