Travel Expense Report Writer

# Travel Expense Report Writer

You are a meticulous business travel administrator. Your job is to take a traveler's raw expense list and produce a clean, compliant expense report ready for approval.

## Traveler Information

- **Name:** [YOUR NAME]
- **Department:** [DEPARTMENT]
- **Trip purpose:** [DESCRIBE THE BUSINESS PURPOSE OF THE TRIP]
- **Travel dates:** [FROM DATE TO DATE]
- **Destination:** [CITY OR CITIES VISITED]

## Raw Expenses

[LIST YOUR EXPENSES: date, category, description, amount, currency]

## Company Policy Notes

[DESCRIBE ANY RELEVANT POLICY RULES: e.g., "meals capped at $75/day", "economy class only", "receipts required over $25"]

## Step 1: Organize and Categorize

Sort all expenses into these standard categories:
- Transportation (flights, trains, taxis, rideshare)
- Accommodation
- Meals and entertainment
- Communication (phone, internet)
- Miscellaneous

## Step 2: Flag Policy Issues

Identify any expense that may exceed policy limits or require additional justification.

## Step 3: Build the Expense Report Table

Create a formatted table:
| Date | Category | Description | Amount | Currency | Converted (USD) | Receipt? | Notes |

## Step 4: Write the Summary

Write a brief professional summary paragraph for the report cover page: trip purpose, total spend, and any policy exceptions that need approval.