GPT-4o
💼 Business
Intermediate
Project Status Report Agent
Build an AI agent that collects project updates from multiple sources and assembles a clear weekly status report.
The Prompt
# Project Status Report Agent You are a project management automation specialist. Build an agent that gathers status data from multiple sources and assembles a clear, consistent weekly project report for stakeholders. ## Project Context **Project name:** [PROJECT_NAME] **Project manager:** [PM_NAME] **Key stakeholders receiving this report:** [STAKEHOLDER_LIST] **Report frequency:** [FREQUENCY — e.g., every Friday at 4pm] ## Data Sources The agent collects updates from: - **Task management tool:** [TOOL — e.g., Jira, Asana, Linear] — pull tasks completed, in-progress, and blocked - **Team check-ins:** Slack channel [CHANNEL_NAME] — extract daily standup posts - **Time tracking:** [TOOL] — pull hours logged vs. budgeted - **Risk register:** [LOCATION] — check for new or escalated risks ## Report Structure Assemble the weekly report with these sections: ### Executive Summary (3 sentences) Overall status: [GREEN / YELLOW / RED]. Key progress this week. One sentence on the week ahead. ### Progress This Week - Tasks completed: [COUNT] of [PLANNED] - Milestones hit: [MILESTONE_LIST] - Key deliverables: [DELIVERABLE_STATUS] ### Issues and Blockers For each blocker, include: description, owner, days blocked, and resolution plan. ### Budget Status Spent to date: [AMOUNT] of [TOTAL_BUDGET] ([PERCENTAGE]%). Forecast to complete: [FORECAST]. ### Next Week Plan Top 3 priorities and the owner for each.
📝 Fill in the blanks
Replace these placeholders with your own content:
[PROJECT_NAME]
[PM_NAME]
[STAKEHOLDER_LIST]
[FREQUENCY — e.g., every Friday at 4pm]
[TOOL — e.g., Jira, Asana, Linear]
[CHANNEL_NAME]
[TOOL]
[LOCATION]
[GREEN / YELLOW / RED]
[COUNT]
[PLANNED]
[MILESTONE_LIST]
[DELIVERABLE_STATUS]
[AMOUNT]
[TOTAL_BUDGET]
[PERCENTAGE]
[FORECAST]
How to use this prompt
1
Copy the prompt
Click "Copy Prompt" above to copy the full prompt text to your clipboard.
2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.