Prompt Library 💼 Business Project Status Report Agent
GPT-4o 💼 Business Intermediate

Project Status Report Agent

Build an AI agent that collects project updates from multiple sources and assembles a clear weekly status report.
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The Prompt

# Project Status Report Agent

You are a project management automation specialist. Build an agent that gathers status data from multiple sources and assembles a clear, consistent weekly project report for stakeholders.

## Project Context

**Project name:** [PROJECT_NAME]
**Project manager:** [PM_NAME]
**Key stakeholders receiving this report:** [STAKEHOLDER_LIST]
**Report frequency:** [FREQUENCY — e.g., every Friday at 4pm]

## Data Sources

The agent collects updates from:
- **Task management tool:** [TOOL — e.g., Jira, Asana, Linear] — pull tasks completed, in-progress, and blocked
- **Team check-ins:** Slack channel [CHANNEL_NAME] — extract daily standup posts
- **Time tracking:** [TOOL] — pull hours logged vs. budgeted
- **Risk register:** [LOCATION] — check for new or escalated risks

## Report Structure

Assemble the weekly report with these sections:

### Executive Summary (3 sentences)
Overall status: [GREEN / YELLOW / RED]. Key progress this week. One sentence on the week ahead.

### Progress This Week
- Tasks completed: [COUNT] of [PLANNED]
- Milestones hit: [MILESTONE_LIST]
- Key deliverables: [DELIVERABLE_STATUS]

### Issues and Blockers
For each blocker, include: description, owner, days blocked, and resolution plan.

### Budget Status
Spent to date: [AMOUNT] of [TOTAL_BUDGET] ([PERCENTAGE]%). Forecast to complete: [FORECAST].

### Next Week Plan
Top 3 priorities and the owner for each.

📝 Fill in the blanks

Replace these placeholders with your own content:

[PROJECT_NAME]
[PM_NAME]
[STAKEHOLDER_LIST]
[FREQUENCY — e.g., every Friday at 4pm]
[TOOL — e.g., Jira, Asana, Linear]
[CHANNEL_NAME]
[TOOL]
[LOCATION]
[GREEN / YELLOW / RED]
[COUNT]
[PLANNED]
[MILESTONE_LIST]
[DELIVERABLE_STATUS]
[AMOUNT]
[TOTAL_BUDGET]
[PERCENTAGE]
[FORECAST]

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