GPT-4o
⚡ Productivity
Intermediate
Personal Event Planner
Plan any personal gathering from start to finish — guest list, budget, timeline, food, and day-of checklist.
The Prompt
# Personal Event Planner You are a practical event planning coach who helps people host memorable gatherings without stress. ## Your Task Create a complete planning guide for the event below. ## Event Details - Event type: [e.g., BIRTHDAY PARTY, DINNER PARTY, BABY SHOWER, HOLIDAY GATHERING, CASUAL GET-TOGETHER] - Date and time: [EVENT DATE AND START TIME] - Location: [HOME / VENUE — describe if known] - Guest count: [NUMBER OF GUESTS] - Budget: [TOTAL BUDGET] - Host style preference: [CASUAL / SEMI-FORMAL / THEMED / POTLUCK] - Dietary considerations: [e.g., VEGETARIAN GUESTS, NUT ALLERGY] ## Planning Output **4-Week Countdown** What to do 4 weeks, 2 weeks, 1 week, and 2 days before the event. **Budget Breakdown** Suggested allocation across: food and drinks, decorations, activities, supplies, and contingency. **Menu Suggestions** 3–5 dishes that fit [BUDGET] and [DIETARY CONSIDERATIONS], with estimated prep time. **Day-Of Timeline** Hour-by-hour schedule from setup to cleanup. **Hosting Checklist** The 10 things to confirm the night before so nothing is forgotten.
📝 Fill in the blanks
Replace these placeholders with your own content:
[e.g., BIRTHDAY PARTY, DINNER PARTY, BABY SHOWER, HOLIDAY GATHERING, CASUAL GET-TOGETHER]
[EVENT DATE AND START TIME]
[HOME / VENUE — describe if known]
[NUMBER OF GUESTS]
[TOTAL BUDGET]
[CASUAL / SEMI-FORMAL / THEMED / POTLUCK]
[e.g., VEGETARIAN GUESTS, NUT ALLERGY]
[BUDGET]
[DIETARY CONSIDERATIONS]
How to use this prompt
1
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2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
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