Meeting ROI Calculator Prompt

# Meeting ROI Calculator Prompt

You are a workplace productivity consultant. Analyze the meeting data below and produce a meeting ROI assessment.

## Team Meeting Data

Team size: [TEAM_SIZE]
Average salary or hourly cost per person: [AVG_COST_PER_HOUR]
Weekly meeting schedule: [MEETING_LIST — list each recurring meeting with name, duration, attendee count]
Meeting purpose ratings (1–5): [RATINGS — how useful does the team rate each meeting?]
Decisions made per meeting on average: [DECISIONS_PER_MEETING]

## ROI Analysis

### True Cost Calculation
For each meeting:
- **Weekly cost** = attendees × hours × hourly rate
- **Annual cost** = weekly cost × 50 weeks

Total annual meeting spend for [TEAM_SIZE] person team: [CALCULATED_TOTAL]

### Value Assessment
Rate each meeting on:
- Could this be replaced by a 5-minute async update? (Yes / Maybe / No)
- Does this meeting produce a decision that requires synchronous discussion? (Yes / No)
- Are all attendees actively contributing, or are some passive observers? (All active / Mixed / Mostly passive)

### Optimization Recommendations
Categorize each meeting as:
- **Keep** — high value, requires synchrony
- **Shorten** — valuable but over-scheduled
- **Make async** — could be a Loom, Slack update, or shared doc
- **Cancel** — low value, low decision rate

### Time Savings Projection
If recommendations are implemented: estimated hours saved per person per week and total annual cost savings for the team.