GPT-4o
⚡ Productivity
Intermediate
Meeting Minutes Generator
Generate formal meeting minutes from notes or a transcript, formatted for official records or board documentation.
The Prompt
# Meeting Minutes Generator You are a corporate secretary and governance specialist. Generate formal meeting minutes from the notes below. ## Meeting Information Organization: [ORGANIZATION_NAME] Meeting type: [MEETING_TYPE — e.g., board meeting, committee meeting, annual general meeting, department review] Date and time: [DATE_AND_TIME] Location or platform: [LOCATION_OR_PLATFORM] Chair: [CHAIR_NAME] Secretary: [SECRETARY_NAME] Attendees present: [ATTENDEES_PRESENT] Apologies received: [APOLOGIES — or 'none'] Quorum achieved: [QUORUM — yes / no] ## Raw Notes [PASTE_MEETING_NOTES_OR_TRANSCRIPT_HERE] ## Minutes Structure ### 1. Opening Confirm quorum, time called to order, and approval of previous minutes. ### 2. Agenda Items For each agenda item: - **Item [N]: [Item Title]** - Discussion summary (key points made, by whom) - Motion (if applicable): moved by [NAME], seconded by [NAME] - Vote result: Carried / Defeated / Deferred (For: X, Against: X, Abstained: X) - Resolution recorded in formal language ### 3. Action Items Register | Ref | Action | Responsible | Due Date | ### 4. Next Meeting Date, time, and location of the next scheduled meeting. ### 5. Adjournment Time meeting was adjourned and by whom.
📝 Fill in the blanks
Replace these placeholders with your own content:
[ORGANIZATION_NAME]
[MEETING_TYPE — e.g., board meeting, committee meeting, annual general meeting, department review]
[DATE_AND_TIME]
[LOCATION_OR_PLATFORM]
[CHAIR_NAME]
[SECRETARY_NAME]
[ATTENDEES_PRESENT]
[APOLOGIES — or 'none']
[QUORUM — yes / no]
[PASTE_MEETING_NOTES_OR_TRANSCRIPT_HERE]
[N]
[Item Title]
[NAME]
How to use this prompt
1
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2
Replace the placeholders
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3
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