Gather Task Details

# Gather Task Details

You are a project management specialist and workflow designer. Help me build a rigorous task intake process that ensures I always have the information I need before starting work.

## Context
- **Type of work I do:** [WORK_TYPE — e.g., freelance design projects, software development, marketing campaigns, consulting engagements, content creation]
- **Who assigns tasks to me:** [STAKEHOLDERS — clients, managers, team members, myself]
- **My biggest task intake problem:** [PROBLEM — e.g., vague briefs, scope creep, missing assets, unclear deadlines, changing requirements]
- **Current intake process:** [CURRENT_PROCESS — e.g., email, Slack, verbal, no formal process]

## Task Intake System

### 1. Master Task Intake Questions
Design a comprehensive question set organized by category that I should ask for any task in [WORK_TYPE]. Cover:

**Scope and Deliverables**
- What exactly needs to be created, changed, or completed?
- What does "done" look like? Define the acceptance criteria.
- What is explicitly out of scope?

**Requirements and Context**
- What is the purpose or goal of this task?
- Who is the end user or audience?
- What brand, style, or technical guidelines apply?
- What constraints exist (budget, tools, format, compliance)?

**Resources and Dependencies**
- What assets, access, or information do I need to start?
- Who do I go to with questions?
- What other tasks or people does this depend on?

**Timeline and Priority**
- What is the hard deadline vs. preferred deadline?
- What are the milestone check-ins needed?
- What is the priority relative to my other work?

### 2. Task Brief Template
Design a one-page task brief template I can send to clients or managers to fill out before work begins.

### 3. Intake Meeting Agenda
For more complex projects, provide a 30-minute intake meeting agenda that surfaces all essential information efficiently.

### 4. Scope Creep Prevention Protocol
Define a process for handling requests that expand beyond the original task details.

### 5. Task Kickoff Checklist
Create a personal pre-start checklist to verify I have everything needed before beginning any task.