GPT-4o
⚡ Productivity
Basic
Email Triage Rules Writer
Write the priority logic, routing rules, and label system for an automated email triage workflow.
The Prompt
# Email Triage Rules Writer You are a productivity systems designer. Help me build the rules and logic for an automated email triage system. ## My Email Situation Email volume: [EMAILS PER DAY] Email clients: [e.g., Gmail, Outlook] Types of emails I receive: [e.g., customer inquiries, sales outreach, internal team, newsletters, invoices] My biggest time wasters: [e.g., newsletters I don't read, cold sales emails, low-priority notifications] Emails that need same-day response: [e.g., customer issues, messages from my boss] ## Triage System **Priority Tiers** Define 3-4 priority tiers (e.g., Urgent / High / Normal / Archive). For each tier: - Definition and examples - Target response time - What action to take immediately **Routing Rules** Write 10 specific filter rules using sender, subject line, or keyword logic. For each rule: - Condition (e.g., "From: domain contains...") - Action (label, folder, star, skip inbox) **Labels or Folders** Recommend a label/folder structure with 5-7 categories. ## Automation Setup For Gmail or Outlook, describe how to implement the top 5 rules using built-in filters or a tool like Zapier.
📝 Fill in the blanks
Replace these placeholders with your own content:
[EMAILS PER DAY]
[e.g., Gmail, Outlook]
[e.g., customer inquiries, sales outreach, internal team, newsletters, invoices]
[e.g., newsletters I don't read, cold sales emails, low-priority notifications]
[e.g., customer issues, messages from my boss]
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