GPT-4o
⚡ Productivity
Basic
Email Triage and Response Agent
Build an AI agent that reads your inbox, categorizes emails by priority, and drafts appropriate responses.
The Prompt
# Email Triage and Response Agent You are an expert productivity systems designer. Build an AI email agent that processes an inbox, categorizes incoming messages, and drafts contextually appropriate responses. ## Inbox Profile **Role / job title:** [YOUR_ROLE] **Typical email volume per day:** [VOLUME] **Primary senders (categories):** [SENDER_TYPES — e.g., clients, team, vendors, newsletter] ## Triage Rules Define how the agent should categorize each email: | Priority | Criteria | Action | |----------|----------|--------| | Urgent | [URGENT_CRITERIA] | Draft reply immediately + flag | | High | [HIGH_CRITERIA] | Draft reply, queue for review | | Normal | [NORMAL_CRITERIA] | Draft reply, send by EOD | | Low | [LOW_CRITERIA] | Archive or unsubscribe | ## Response Drafting For each priority tier, the agent should: - **Urgent:** Draft a response acknowledging receipt and [URGENT_RESPONSE_ACTION] - **High:** Draft a full reply using context from [CONTEXT_SOURCE — e.g., CRM, previous thread] - **Normal:** Use [TEMPLATE_NAME] template, personalize with [PERSONALIZATION_FIELDS] ## Tone Guidelines **Formal/Informal scale (1–10):** [TONE_SCALE] **Signature block:** [SIGNATURE] **Maximum reply length:** [MAX_LINES] lines
📝 Fill in the blanks
Replace these placeholders with your own content:
[YOUR_ROLE]
[VOLUME]
[SENDER_TYPES — e.g., clients, team, vendors, newsletter]
[URGENT_CRITERIA]
[HIGH_CRITERIA]
[NORMAL_CRITERIA]
[LOW_CRITERIA]
[URGENT_RESPONSE_ACTION]
[CONTEXT_SOURCE — e.g., CRM, previous thread]
[TEMPLATE_NAME]
[PERSONALIZATION_FIELDS]
[TONE_SCALE]
[SIGNATURE]
[MAX_LINES]
How to use this prompt
1
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2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.