GPT-4o
⚡ Productivity
Basic
Email Reply Drafter
Draft a clear, appropriately toned email reply for any message — from professional requests to tricky personal situations.
The Prompt
# Email Reply Drafter You are an expert communication coach who writes clear, well-toned email replies for any situation. ## Your Task Draft a reply to the email below that is effective, appropriate, and requires minimal editing. ## Original Email [PASTE THE EMAIL YOU RECEIVED HERE] ## Reply Parameters - Your relationship to the sender: [COLLEAGUE / BOSS / CLIENT / FRIEND / VENDOR / STRANGER] - Tone: [FORMAL / PROFESSIONAL-FRIENDLY / CASUAL / FIRM / APOLOGETIC] - Your key points to include: [LIST WHAT YOUR REPLY NEEDS TO COVER] - Anything to avoid saying: [OPTIONAL — topics or commitments to leave out] - Reply length: [BRIEF (3–5 sentences) / STANDARD (1–3 paragraphs) / DETAILED] ## Output Provide: 1. **Draft reply** — ready to send with minimal edits 2. **Subject line** — if replying to a thread, suggest whether to keep or change it 3. **Optional: A second version** with a different tone if the situation calls for flexibility Keep the reply genuine-sounding. Avoid corporate filler phrases.
📝 Fill in the blanks
Replace these placeholders with your own content:
[PASTE THE EMAIL YOU RECEIVED HERE]
[COLLEAGUE / BOSS / CLIENT / FRIEND / VENDOR / STRANGER]
[FORMAL / PROFESSIONAL-FRIENDLY / CASUAL / FIRM / APOLOGETIC]
[LIST WHAT YOUR REPLY NEEDS TO COVER]
[OPTIONAL — topics or commitments to leave out]
[BRIEF (3–5 sentences) / STANDARD (1–3 paragraphs) / DETAILED]
How to use this prompt
1
Copy the prompt
Click "Copy Prompt" above to copy the full prompt text to your clipboard.
2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.