Design a Personal Operating System

Design a complete personal operating system for the following person:

Role and life stage: [job title and key responsibilities, family situation if relevant]
Biggest current chaos points: [where life or work most frequently falls apart]
Core life areas to manage: [work / health / relationships / finances / learning / creative / other]
Goals for the next 12 months: [list 3-5 key goals]
Tools preference: [digital only / analogue only / hybrid]
Digital tools comfortable with: [Notion / Obsidian / Things / Todoist / Google / Apple / other]
Time available for system maintenance: [15 mins/day max / 30 mins / flexible]
Personality type: [structured / flexible / detail-oriented / big picture thinker]
Previous systems that failed: [and why they failed]

Build a complete personal operating system:

LAYER 1 — CAPTURE:
- Trusted inbox for every incoming thought, task, and commitment
- Mobile capture workflow
- Voice note integration
- Email-to-task process
- Never lose an idea again protocol

LAYER 2 — CLARIFY:
- Weekly processing session (what and when)
- Decision rules for every item (do / delegate / defer / delete)
- Project vs task definition
- Someday/maybe handling

LAYER 3 — ORGANISE:
- Project list structure
- Area of responsibility organisation
- Reference filing system
- Calendar vs task list role distinction

LAYER 4 — REFLECT:
- Daily review (5 minutes — exact steps)
- Weekly review (20 minutes — exact steps)
- Monthly review (45 minutes — exact steps)
- Annual review (2 hours — exact steps)

LAYER 5 — ENGAGE:
- How to choose what to work on right now
- Context-based task selection
- Energy-matching decisions
- The daily shutdown ritual

HABIT AND ROUTINE LAYER:
- Morning routine design
- Evening routine design
- Weekly anchor habits
- Habit tracking integration

FINANCIAL LAYER:
- Monthly financial review process
- Budget tracking integration
- Net worth snapshot habit

SYSTEM MAINTENANCE:
- Signs the system is breaking down
- Emergency reset protocol
- Quarterly system audit
- How to evolve the system as life changes