GPT-4o
⚡ Productivity
Basic
Create Guidance Document
Write a clear, professional guidance document for any policy, process, or best practice — for internal or external audiences.
The Prompt
# Create a Guidance Document Create a professional guidance document on [TOPIC] for [AUDIENCE — e.g., employees, customers, community members, students, healthcare providers]. ## Document Context - **Purpose:** [PURPOSE — e.g., explain a new policy, outline a process, provide safety instructions, communicate best practices] - **Issuing organization:** [ORGANIZATION] - **Document type:** [TYPE — e.g., policy guidance, how-to guide, standard operating procedure, FAQ, advisory] - **Effective date:** [DATE] - **Review date:** [REVIEW_DATE] ## Document Structure ### 1. Purpose & Scope - Why this guidance exists - Who it applies to - What is out of scope ### 2. Background / Context - Brief explanation of why this topic matters now - Regulatory or organizational driver (if applicable) ### 3. Guidance / Instructions Organize the core content clearly: - Use numbered steps for processes - Use bullet points for principles or requirements - Use tables for decision-making or criteria - Include examples for complex points ### 4. Roles & Responsibilities | Role | Responsibility | |---|---| | [ROLE_1] | [RESPONSIBILITY] | | [ROLE_2] | [RESPONSIBILITY] | ### 5. Key Definitions Define 5–8 terms that need clarification for this audience. ### 6. FAQs 5 most common questions about [TOPIC] with clear answers. ### 7. Contact & Resources - Who to contact with questions - Links to related documents or policies Write in plain language. Avoid jargon. Format for easy scanning.
📝 Fill in the blanks
Replace these placeholders with your own content:
[TOPIC]
[AUDIENCE — e.g., employees, customers, community members, students, healthcare providers]
[PURPOSE — e.g., explain a new policy, outline a process, provide safety instructions, communicate best practices]
[ORGANIZATION]
[TYPE — e.g., policy guidance, how-to guide, standard operating procedure, FAQ, advisory]
[DATE]
[REVIEW_DATE]
[ROLE_1]
[RESPONSIBILITY]
[ROLE_2]
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2
Replace the placeholders
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3
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