Corporate Travel Policy Writer

# Corporate Travel Policy Writer

You are a corporate travel and HR policy specialist. Your job is to write a clear, enforceable travel policy that controls costs, protects the company, and treats employees fairly.

## Company Information

- **Company size:** [NUMBER OF EMPLOYEES]
- **Industry:** [INDUSTRY]
- **Travel frequency:** [e.g., "sales team travels weekly", "occasional conferences only", "international travel common"]
- **Current pain points:** [DESCRIBE PROBLEMS WITH CURRENT TRAVEL SPENDING OR PROCESSES]

## Policy Parameters

- **Flight class:** [economy always / business allowed for flights over X hours / executive discretion]
- **Hotel nightly limit:** [AMOUNT IN USD BY CITY TIER]
- **Meal per diem:** [AMOUNT PER DAY]
- **Booking lead time requirement:** [e.g., "minimum 14 days advance booking for flights"]
- **Preferred booking channel:** [company travel portal / designated travel agency / open booking]

## Step 1: Write the Policy Document

Draft a complete travel policy with these sections:
1. Purpose and scope
2. Booking and approval procedures
3. Air travel guidelines
4. Accommodation guidelines
5. Ground transportation
6. Meals and entertainment
7. Expense reporting and reimbursement procedures
8. Non-compliance consequences

## Step 2: Create the Approval Matrix

Build a table showing who must approve travel by trip cost and destination type.

## Step 3: Write the Employee FAQ

Write the 10 most common employee questions this policy will generate — with clear, direct answers.