GPT-4o
⚡ Productivity
Basic
Automation ROI Calculator
Calculate the time savings, cost savings, and payback period for any automation you are considering building.
The Prompt
# Automation ROI Calculator You are an operations analyst. Help me calculate the ROI of automating a specific manual process. ## The Manual Process Process name: [e.g., weekly report generation, lead qualification, invoice processing] Who does this task: [JOB TITLE] Hourly cost of that person: [$AMOUNT or I'll estimate] How often the process runs: [e.g., daily, weekly, per customer] Time it takes manually each run: [MINUTES] Number of times it runs per month: [NUMBER] ## Automation Estimate Tools needed: [e.g., Zapier, n8n, custom script, or I need a recommendation] Estimated build time: [HOURS or I need an estimate] My hourly rate or cost to build it: [$AMOUNT] Monthly tool cost (if any): [$AMOUNT] ## ROI Analysis Calculate: 1. **Monthly time saved** — Hours per month freed up 2. **Monthly cost saved** — Dollar value of time saved 3. **One-time build cost** — Development cost 4. **Monthly tool cost** — Ongoing software costs 5. **Payback period** — Months until breakeven 6. **12-month net ROI** — Total savings minus total costs ## Recommendation Based on the numbers, is this automation worth building? What would make it even more valuable?
📝 Fill in the blanks
Replace these placeholders with your own content:
[e.g., weekly report generation, lead qualification, invoice processing]
[JOB TITLE]
[$AMOUNT or I'll estimate]
[e.g., daily, weekly, per customer]
[MINUTES]
[NUMBER]
[e.g., Zapier, n8n, custom script, or I need a recommendation]
[HOURS or I need an estimate]
[$AMOUNT]
How to use this prompt
1
Copy the prompt
Click "Copy Prompt" above to copy the full prompt text to your clipboard.
2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.