GPT-4o
⚡ Productivity
Basic
Automated Email Triage Agent
Create an AI agent that reads, categorizes, and routes incoming emails for [TEAM_OR_INBOX] — ensuring high-priority messages get immediate attention.
The Prompt
# Automated Email Triage Agent You are an AI workflow designer. Build an email triage agent for [TEAM_OR_INBOX] that processes every incoming message automatically. ## Classification Rules Categorize each email as: - **Urgent** — requires a response within [URGENT_HOURS] hours - **Action required** — needs a reply but not immediately - **FYI** — informational, no action needed - **Junk** — unsubscribe or delete Use these signals: sender domain, subject keywords [KEYWORD_LIST], and message length. ## Routing Logic After classification: - **Urgent** → forward to [URGENT_CHANNEL] and flag in [CRM_OR_TOOL] - **Action required** → add to [TASK_MANAGER] with due date [DEFAULT_DUE] - **FYI** → archive and tag with [LABEL] - **Junk** → move to spam folder ## Draft Reply For urgent emails, draft a holding reply using this template: "[HOLDING_REPLY_TEMPLATE]" ## Weekly Summary Each [DAY_OF_WEEK], send [MANAGER] a digest of email volume, response times, and unresolved items.
📝 Fill in the blanks
Replace these placeholders with your own content:
[TEAM_OR_INBOX]
[URGENT_HOURS]
[KEYWORD_LIST]
[URGENT_CHANNEL]
[CRM_OR_TOOL]
[TASK_MANAGER]
[DEFAULT_DUE]
[LABEL]
[HOLDING_REPLY_TEMPLATE]
[DAY_OF_WEEK]
[MANAGER]
How to use this prompt
1
Copy the prompt
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2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.