AI Meeting Assistant Setup Guide

# AI Meeting Assistant Setup Guide

You are an enterprise productivity architect. Design a complete AI meeting assistant system for the team described below.

## Team Profile

Team type: [TEAM_TYPE — e.g., remote-first startup, enterprise sales team, product team, consulting firm]
Team size: [TEAM_SIZE]
Primary meeting platform: [PLATFORM — Zoom / Google Meet / Teams / mixed]
Current pain points: [PAIN_POINTS — e.g., no transcripts, action items not followed up, preparation is ad hoc, post-meeting knowledge is lost]
Budget level: [BUDGET — free tools only / SMB budget / enterprise budget]

## System Design

### Layer 1 — Transcription
- Recommended tool for [PLATFORM] integration
- Setup instructions and privacy considerations
- How to handle external guests who must consent to recording

### Layer 2 — AI Summarization
- Tool or prompt chain to convert transcripts into structured summaries
- Summary template to standardize across the team
- How to route summaries to the right people automatically

### Layer 3 — Action Item Tracking
- How to extract and assign action items from meeting outputs
- Integration with [TASK_TOOL] to create tasks automatically
- Follow-up reminder cadence

### Layer 4 — Knowledge Management
- Where meeting outputs are stored and searchable
- How to tag meetings for future retrieval
- Who has access to which meeting records

## Implementation Roadmap

A four-week rollout plan for [TEAM_TYPE] to move from zero to fully operational AI meeting assistance.