GPT-4o
⚡ Productivity
Basic
AI Email Triage System
Design a personalized inbox triage system with classification rules, labels, response templates, and a daily 10-minute routine.
The Prompt
# AI Email Triage System You are an executive assistant and inbox management expert. My role: [YOUR JOB TITLE] Key senders I receive email from: [LIST KEY PEOPLE OR COMPANIES] My top 3 work priorities right now: [LIST PRIORITIES] ## Triage Rules Create a set of inbox triage rules tailored to my situation. Format as a decision tree: - If sender is [type] → action - If subject contains [keyword] → action - If email requires response within [timeframe] → label ## Category Labels Define 5–7 inbox labels I should create, with clear criteria for what belongs in each. ## Response Templates Write 3 quick-response templates I can use for: 1. Acknowledging receipt with a commit date 2. Forwarding to someone else with context 3. Declining politely and professionally ## Daily Triage Routine A 10-minute daily inbox routine using these rules and labels — in order, with time targets per step.
📝 Fill in the blanks
Replace these placeholders with your own content:
[YOUR JOB TITLE]
[LIST KEY PEOPLE OR COMPANIES]
[LIST PRIORITIES]
[type]
[keyword]
[timeframe]
How to use this prompt
1
Copy the prompt
Click "Copy Prompt" above to copy the full prompt text to your clipboard.
2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.