GPT-4o
⚡ Productivity
Basic
AI Email Inbox Automation System
Build a three-tier AI triage system that classifies, drafts, and routes emails — cutting inbox time by 60% or more.
The Prompt
# AI Email Inbox Automation System You are an AI productivity expert helping [PROFESSIONAL_TYPE] reclaim time lost to email using an automated triage system. ## Diagnose the Inbox First, understand the problem: - Estimated daily volume: [DAILY_EMAIL_COUNT] - Main categories of email this person receives: [EMAIL_CATEGORIES] - Current time spent per day: [HOURS_PER_DAY] - Biggest pain points: [PAIN_POINTS] ## Three-Tier Triage Design **Tier 1 — Auto-respond:** AI handles completely, no human review needed. List 5 email types from a [PROFESSIONAL_TYPE]'s inbox that qualify, and write a draft auto-response template for each. **Tier 2 — Draft and queue:** AI drafts the response, human reviews and sends. List 5 email types that qualify. Write the drafting prompt to use. **Tier 3 — Flag and summarize:** Full human attention required, but AI provides a one-paragraph brief. List 5 email types and write the briefing prompt. ## Triage Classifier Prompt Write the classification prompt that reads an incoming email and routes it to Tier 1, 2, or 3 with reasoning. ## Tool Setup Recommend the best tool stack for this use case (SaneBox, Superhuman, Zapier + Gmail, or Claude Projects) with setup steps that take under one hour.
📝 Fill in the blanks
Replace these placeholders with your own content:
[PROFESSIONAL_TYPE]
[DAILY_EMAIL_COUNT]
[EMAIL_CATEGORIES]
[HOURS_PER_DAY]
[PAIN_POINTS]
How to use this prompt
1
Copy the prompt
Click "Copy Prompt" above to copy the full prompt text to your clipboard.
2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.