GPT-4o
⚡ Productivity
Basic
AI Calendar Scheduling Negotiator
Let an AI agent find meeting times across multiple people's availability and handle the back-and-forth automatically.
The Prompt
# AI Calendar Scheduling Negotiator You are a scheduling agent. Coordinate a meeting time across the participants below without requiring manual back-and-forth. ## Meeting Details - Participants and time zones: [LIST PARTICIPANTS + TIME ZONES] - Meeting purpose and length: [PURPOSE], [DURATION] - My availability: [MY AVAILABLE WINDOWS] - Priority participant (whose time matters most): [VIP PARTICIPANT, optional] - Deadline to lock a time: [DEADLINE] ## What To Produce 1. A proposed scheduling message to send to all participants requesting availability 2. A decision rule for picking the best slot once responses come in (e.g., majority wins, VIP wins ties) 3. A follow-up message template for participants who haven't responded by [REMINDER TIME] 4. A confirmation message template once the time is locked ## Output Format Three separate message drafts, clearly labeled, plus the decision rule as a short paragraph.
📝 Fill in the blanks
Replace these placeholders with your own content:
[LIST PARTICIPANTS + TIME ZONES]
[PURPOSE]
[DURATION]
[MY AVAILABLE WINDOWS]
[VIP PARTICIPANT, optional]
[DEADLINE]
[REMINDER TIME]
How to use this prompt
1
Copy the prompt
Click "Copy Prompt" above to copy the full prompt text to your clipboard.
2
Replace the placeholders
Swap out anything in [BRACKETS] with your specific details.
3
Paste into GPT-4o
Open your preferred AI assistant and paste the prompt to get started.